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Wisconsin Department of Natural Resources Employment Announcement


Contact: Kelsey M Pickart

Location: Rhinelander Service Center, 107 Sutliff Avenue, Rhinelander, WI 54501

Telephone Number: (608) 264-8851

Hourly Rate: $17.250 per hour.

Duration: Job starts approximately January 22, 2018

Job Description: Executive Staff Assistant - LTE

Provide programmatic coordination for the Division Administrators. This includes coordinating the flow of incoming and outgoing correspondence between staff, inter and intra-agency staff and outside agencies, coordinating appointment calendars, schedule meetings and resolving meeting conflicts, providing back-up phone coverage, handling situations and directing critical questions and issues to appropriate staff, and handling confidential and sensitive documents.

40% Support Executive Leadership Preparation of meeting materials, travel logistics and regular management of daily calendars. Ability to navigate complex calendars for scheduling larger re-occurring meetings and requested briefings with the use of Outlook scheduling. Assistance with Division level interview logistics.

30% Division Travel and Meeting Logistics Plan and coordinate meeting space and meals for management teams. Coordination of transport for meetings which are not local. Assist in planning logistics and preparation of materials for yearly awards ceremonies, including but not limited to the preparation of awards, the presentation and securing the location.

30% Support and maintain meeting documentation meetings to record summaries of discussions, assignments, and decisions and liaison with facility for meeting logistics. Collaborate with meeting managers to finalize and distribute meeting summaries and track decisions and completion of assignments for team members. Follow-up with team members to obtain status updates on assignments. Maintain complete records of meetings, including agendas, supporting documentation, decisions, and assignments in well-organized and accessible archive

Knowledge Required: Candidate will have a high degree of organization, ability to maintain confidentiality and strong working knowldge of Microsoft office systems such as Outlook, Excel, Word, Calendars, One Note and SharePoint.

***NOTE*** This position is for 20 hours/week. We plan to hire one person to fill both this position and the Executive Staff Assistant position (Job ID 11655) to work a total of 40 hours/week. If interested, please apply for both positions.

Application Deadline: December 18, 2017

To Apply: Submit Form 9100-162 LTE Application (hard copy also available at most DNR offices) , and resume to:

Kelsey M Pickart
PO Box 7921
Madison, WI 53707-7921
RE: Job Code 11654

Application materials will be reviewed and the most qualified candidates will be invited for an interview.

Additional Information:

**** Due to the nature of this position the Department of Natural Resources will conduct a comprehensive criminal background check on applicants prior to selection. Pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, the DNR does not discriminate on the basis of arrest or conviction record.

Applicants must be legally authorized to work in the United States at the time of hire.

Last revised: 6/22/2018