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Annual report resources
Contact information
For information on annual reporting forms, contact:
Your local environmental program associate

Hazardous Waste Annual Report section information

E-signature option

Beginning with the 2019 report year, you may submit the report with an electronic signature, avoiding the printing, signing and mailing of the certification page. The option to electronically sign will be available to the facility's authorized certifier/signatory. For more details, visit the hazardous waste annual report page.

The Hazardous Waste Annual Report is part of an online reporting system. The Regulated Waste Activity (WA) and Fee Worksheet (FW) sections are required for each report year. The Waste Generation and Management (GM) and Waste Received from Off-site (WR) sections are only required for odd-numbered report years (e.g., reports covering calendar years 2019 and 2021, which are submitted in 2020 and 2022). Facility activity information is collected for only the reporting year.

The hazardous waste reporting system will determine which sections are required for your facility based on the waste activities identified in the WA Section. Some facilities will need to fill out multiple sections of the report. These sections are described in the tabs below.

WA Section

Regulated Waste Activity (WA) Section

The online reporting system collects facility activity information in the WA Section. Waste activities in this section will populate the other sections required to complete your report.

Purpose

The purpose of the WA Section is to collect additional identifying information about the hazardous waste related facility that you are reporting for and the activities associated with that facility. The information collected here is for the current year and is similar to the EPA Form 8700-12 (Site Identification), which was used when an EPA ID number was initially obtained for the site. The purpose of the WA Section is to collect additional identifying information about the hazardous waste activities associated with the facility. The information collected here is for the reporting year and is similar to the U.S. Environmental Protection Agency Form 8700-12 (Site Identification), which was used when the facility obtained an EPA ID number.

Sites required to complete the form

The WA Section is required for facilities that were in any of the following categories during the report year:

  • large quantity generator;
  • small quantity generator;
  • treatment, storage or disposal facility;
  • publicly owned (wastewater) treatment works that accepted hazardous waste (via truck, rail or dedicated pipe) for treatment and complied with s. NR 670.001(3)(b)9, Wis. Adm. Code; or
  • permanent household and very small quantity generator hazardous waste collection facility that ships hazardous waste off-site to a licensed or permitted hazardous waste treatment, storage or disposal facility.

The WA Section is also required if the facility chose to operate under a higher generator status (LQG or SQG) during the report year.

The online reporting system will provide the exemption report to the user if the facility is not required to report information about waste amounts (e.g., facilities that did not treat, store or dispose of hazardous waste on-site during the report period and are either a very small quantity generator or a non-generator).

Reporting exemption

If you received a notice to complete this report and your facility did not fit any of the reporting requirements during the report year, you will be directed to complete the exemption details section of the report. Choose all the reasons for not generating that apply and provide any relevant comments.

Reasons for not generating include:

  • never generated;
  • periodic or occasional generator;
  • out of business;
  • waste minimization activity;
  • only excluded or de-listed waste;
  • only non-hazardous waste; or
  • other reason.

The Exemption Report must be printed, signed by the waste report certifier at your facility (whose name will be pre-printed on the document), scanned and emailed to DNRHazardousWasteReporting@wisconsin.gov. Alternatively, you may send a hard copy to:

DNR Hazardous Waste Reporting - WA/5
PO Box 7921
Madison WI 53707-7921

DNR regional staff will evaluate your exemption request and, if appropriate, will remove your facility from the list of those required to complete annual hazardous waste reports for future years.

FW Section

Fee Worksheet (FW) Section

The FW Section is required for facilities that chose to operate under a higher generator status (LQG or SQG) during for the report year and/or were any of the following:

  • large quantity generator;
  • small quantity generator;
  • treatment, storage or disposal facility; or
  • permanent household and very small quantity generator hazardous waste collection facility that ships hazardous waste off-site to a licensed or permitted hazardous waste treatment, storage or disposal facility.

The online reporting system determines if your facility needs to complete the FW Section. Non-generators and very small quantity generators are only required to complete the FW Section if they engaged in other activities for which the FW Section is required. The FW Section is no longer required for POTWs that accepted hazardous waste (via truck, rail or dedicated pipe) for treatment, unless they are also a hazardous waste generator.

Purpose

The main purpose of the FW Section is to estimate the annual hazardous waste generator fee. It is also used by a permanent household and very small quantity generator hazardous waste collection facilities to report the amount of waste collected during the report year.

Fees

The hazardous waste generator fee is estimated by adding a facility’s base fee and its tonnage fees. The base fee is determined by the facility’s hazardous waste generator status during the report year. Tonnage fees are based on the amount of hazardous waste generated minus the amounts of tonnage fee-exempted wastes.

Wastes exempt from tonnage fees include the following:

  • Waste recovered for recycling or reuse (including hazardous wastes burned for the purpose of energy recovery).
  • Hazardous waste leachate that was transported to a wastewater treatment plant or discharged directly to a sewer pipe.
  • Hazardous waste removed from a site to repair environmental pollution (soil or groundwater remediation).
  • Hazardous waste collected by a municipality under its household hazardous waste collection program or by a county under its agricultural chemical waste collection program.

Even though certain hazardous wastes are exempt from the tonnage fee, they must still be reported on the FW Section as hazardous waste generated and tonnage fee-exempted. Theses waste quantities are subtracted from the waste generation total for the report year.

You do not need to pay the fee until you receive an environmental fee statement from the DNR in June. That statement will include the hazardous waste generator fee and other DNR environmental fees you may owe.

GM Section

Waste Generation and Management (GM) Section

The GM Section is used by certain sites for reporting their waste generation and management activities during odd-numbered report years (i.e., 2019, 2021, etc.). The online reporting system determines which sites need to submit the GM Section.

Purpose

The GM Section documents:

  • the source, characteristics and quantity of hazardous waste generated on-site;
  • waste minimization activities and results for each type of waste;
  • the quantity of hazardous waste managed on-site and the on-site management methods; and
  • the quantity of hazardous waste shipped off-site and the off-site management methods.
Completion requirements

The GM Section is required for large quantity generators and treatment, storage and disposal facilities for odd-numbered report years. The GM Section is required if the site generated hazardous waste that, during the report year, was accumulated on-site, was managed on-site in a treatment, storage or disposal unit and/or was shipped off-site for management.

Wastes that must be reported on the GM Section

In the GM Section, each type of hazardous waste generated on-site must be reported, including those generated from production processes, from the treatment of non-hazardous waste and hazardous waste residuals generated from the management of a hazardous waste.

A separate and independent GM Section must be submitted for each type of hazardous waste, including hazardous waste that was:

  • generated on-site from production processes or service activities;
  • generated as the result of a spill cleanup, equipment decommissioning or other remedial cleanup activity;
  • generated from the management of a non-hazardous waste type;
  • shipped off-site; received from off-site and not recycled, blended or otherwise treated on-site;
  • residual generated from the on-site treatment, disposal or recycling of hazardous waste;
  • removed from on-site storage for treating, recycling or disposal on-site or shipment off-site; and
  • imported from a foreign country during the report year.
Alternative submittal of GM Section information

For facilities needing to report a large number (20+) of the GM Sections, there is an alternative submittal method outside the online reporting system. Send an email with your site information (facility name, EPA ID and Facility ID number) requesting the GM Section specifications. File specifications and instructions will be sent by email.

Wastes that do NOT need to be reported on the GM Section

The following wastes should NOT be reported in the GM Section. See ss. NR 661.04, NR 661.06, NR 661.07, NR 661.08 and NR 661.09, Wis. Adm. Code, for more information.

  • Hazardous waste exported directly to a foreign country.
  • Materials that are excluded from being a solid waste.
  • Solid wastes that are excluded from being hazardous waste.
  • Waste exempt from regulation because it has not exited the raw material storage or production unit yet.
  • Hazardous waste that has been collected as a sample(s) for the purpose of determining its characteristic or composition.
  • Sample(s) undergoing treatability studies.
  • Hazardous waste that is a specified recyclable material.
  • A residue of hazardous waste in an empty container or in an inner liner removed from an empty container.
  • Any PCB waste regulated under the Toxic Substance Control Act.
  • Wastes managed immediately upon generation only in on-site elementary neutralization units, wastewater treatment units or totally enclosed treatment facilities. Note: Any hazardous waste residues generated from these units, however, must be reported on GM Section.
  • Wastes recycled, without prior storage, only in an on-site process subject to regulation.
  • Used oil that is recycled.
  • Spent lead-acid batteries. Note: Any hazardous waste generated during battery reclamation, however, must be reported on GM Section.
  • Universal wastes.

Reporting system instructions

  • Enter your first waste stream in the fields provided. You can save your data to the form at any time and complete the section later.
  • To enter additional waste streams, select the “Add” button at the bottom of the section.
  • Use the Waste Description Field to name and define your waste stream.
  • One Waste Code, Source Code, Management Method, Form Code, and Waste Minimization Code can be selected per waste stream.
  • You may select up to two Management Methods when indicating that you have On-Site Generation Management.
  • You may select up to two Off-site destinations when shipping hazardous waste to another facility for management.
  • If you accidentally add too many waste streams, or if you want to delete one and start over, select the “Delete” button at the bottom of your Waste Stream Record.
  • Fill in the information completely for all Waste Streams you enter. While you can save the data before completing, failure to properly fill out this section may result in validation errors that need to be addressed before the report can be submitted.
Waste Characteristics

Provide information on the waste characteristics of each hazardous waste stream. A separate GM Section is needed for each hazardous waste that was generated on-site; was treated, recycled or disposed on-site; or was shipped off-site.

Waste Description – Provide a short narrative description of the waste, citing:

  • general type;
  • source;
  • type of hazard; and
  • generic chemical name or primary hazardous constituents.

Example of waste description: "Ignitable spent solvent from degreasing operation in tool production; mixture of mineral spirits and kerosene." Note that the general type (spent solvent), source (degreasing operation in tool production), type of hazard (ignitability) and generic chemical names (mineral spirits and kerosene) have all been included in the description.

Waste Code – Using the drop-down menu, enter the primary hazardous waste code that best applies to the waste. If the waste was shipped off-site, you can obtain this code from the hazardous waste manifest.

Source Code – Using the drop-down menu, enter the Source Code that best describes the production, service or waste management process that was the source associated with generation of the waste. If the Source Code is G25, you must also provide the Management Method Code. Source Code G25 indicates that this waste was generated from a hazardous waste management system. Use the drop-down menu to enter the appropriate Management Method Code for the waste.

  • Wastes from foreign countries: If your facility was the generator of record and was the U.S. importer for hazardous waste received from a foreign country, enter the appropriate source code, either G62 or G68, from the drop-down menu. Identify the name and address of the foreign generator in the Comment section. Also verify you indicated “Yes” for United States Importer of Hazardous Waste on the WA Section under “Other regulated waste activities” to indicate this activity.

Form Code – Review the Form Codes from the drop-down menu and enter the code that best corresponds to the physical/chemical state of the hazardous waste.

Quantity Generated – Enter the total quantity of the hazardous waste that was generated.

Unit of Measure – Using the drop-down menu enter the unit of measure for the quantity reported. Quantities must be reported in one of the following units of measure :

  • pounds;
  • short tons (2,000 pounds);
  • kilograms;
  • metric tons (1,000 kilograms);
  • gallons;
  • liters; or
  • cubic yards.

If a volumetric measure (gallons, liters or cubic yards) is selected, the density of the waste must be reported.

Density – If you entered gallons, liters or cubic yards, provide the density in either pounds per gallon (lbs./gal.) or specific gravity (sg) and use the drop-down menu to indicate which measure was used.

Waste Minimization Code - Using the drop-down menu, enter the waste minimization code that best corresponds to waste minimization, recycling, or pollution prevention efforts implemented to reduce the volume and toxicity of the hazardous waste reported.

This waste minimization activity must have occurred during the reporting year. If minimization was not attempted (to the point of implementing a change) for this waste, you must enter the waste minimization code as "X". Provide details in the Comment Section.

Choose from the following codes:

  • A - Continued initiatives to reduce quantity and/or toxicity of this waste.
  • B - Continued initiatives to recycle the waste either on-site or off-site.
  • C – Implemented new initiatives to reduce quantity and/or toxicity of this waste.
  • D - Implemented new initiatives to recycle the waste either on-site or off-site.
  • N – Waste minimization efforts found to be economically or technically impracticable.
  • X – No waste minimization efforts were implemented for this waste.

Radioactive Mixed – Identify whether the waste is mixed with nuclear sources, special nuclear, or by-product material. “Mixed waste” is defined as waste that contains both hazardous waste and source, special nuclear ore by-product material subject to the Atomic Energy Act (AEA) and the Resource Conservation and Recovery Act (RCRA).

On-site Generation and Management - Use the drop-down menu to indicate whether the waste was treated, disposed or recycled on-site, or discharged to a sewer/POTW.

On-site Management Method Code– Use the drop-down menu enter the Management Method Code for how this waste was managed. Space is provided to report the on-site treatment, disposal, recycling and/or discharge to sewer/POTW of the waste using as many as two different methods. The space provided for the second on-site management method code should be used only in the special case of the on-site management of the same waste type by more than one method. The extra space should not be used to report the on-site management of the treatment residual generated from management of the waste by the first method.

Quantity Managed – Enter the total quantity of the hazardous waste that was managed by this method.

Off-site Shipment of Hazardous Waste

This section requires information on the off-site shipment of hazardous waste by this site, including the EPA ID Number of the receiving facility, the management method for how the waste was managed at that facility and the total quantity of the waste shipped during the report year. Report the quantity in the same unit of measure as above.

Receiving Facility's EPA ID Number – Enter the 12-digit EPA ID of the facility that received the waste which you shipped.

Off-site Management Method Code – Use the drop-down menu to select the Management Method Code that best describes the way in which the waste was managed by the initial receiving facility.

Total Quantity Shipped – Enter the total quantity of the waste shipped to the facility. The quantity must be reported in the unit of measure entered. Shipment quantities should equal the total quantity recorded on the hazardous waste manifests for this site, unless there were rejections or other complications.

Comment Section - Use the comment section to explain other items of information you supplied in the GM Section. You must explain the reason for choosing waste minimization codes:

  • N – Waste minimization efforts found to be economically or technically impracticable.
  • X – No waste minimization efforts were implemented for this waste.

WR Section

Waste Received from Off-site (WR) Section

The Hazardous Waste Received from Off-site (WR) Section is required for annual hazardous waste reporting in odd-numbered report years. The completion of the WR Section is required for any facility that received hazardous waste from off-site during the report year. The online reporting system determines which facilities need to submit the WR Section.

Purpose

The WR Section collects information about the quantities and characteristics of each hazardous waste received from an off-site source and the method(s) used to manage them.

Completion requirements

Generally, the WR Section is completed by licensed treatment, storage and disposal facilities that receive hazardous waste from off-site during the report year or by publicly owned wastewater treatment works (POTWs) that accept hazardous waste.

Wastes received from foreign countries

If your facility received hazardous waste directly from a generator in a foreign country, complete a WR Section for the waste treated, recovered or disposed at your facility. (This waste was not shipped to your facility by a U.S. importer.) If the foreign site has an EPA ID Number, report waste received from that site just as you would report waste received from a domestic site. If the site does not have an EPA ID Number, enter "FC9999999999" in WR Section and identify the name and address of the foreign generator in the Comment section.

Report instructions
  • Waste Description – Provide a short narrative description of the waste, citing:
    • general type;
    • source;
    • type of hazard; and
    • generic chemical name or primary hazardous constituents.
  • Example of waste description: "Ignitable spent solvent from degreasing operation in tool production; mixture of mineral spirits and kerosene." Note that the general type (spent solvent), source (degreasing operation in tool production), type of hazard (ignitability) and generic chemical names (mineral spirits and kerosene) have all been included in the description.
  • Waste Code – Using the drop-down menu, enter the primary hazardous waste code that best applies to the waste. If the waste was shipped off-site, you can obtain this code from the hazardous waste manifest.
  • Shipping Facility's EPA ID Number – Enter the 12-digit EPA ID of the facility that send the waste you received.
  • Form Code – Review the Form Codes from the drop-down menu and enter the code that best corresponds to the physical/chemical state of the hazardous waste.
  • Management Method Code– From the drop-down menu enter the Management Method Code for how this waste was managed.
  • Quantity Generated – Enter the total quantity of the hazardous waste that was generated.
  • Unit of Measure – Using the drop-down menu enter the unit of measure for the quantity reported. Quantities must be reported in one of the following units of measure: pounds, short tons (2,000 pounds), kilograms, metric tons (1,000 kilograms), gallons, liters or cubic yards. If a volumetric measure (gallons, liters or cubic yards) is selected, the density of the waste must be reported.
  • Density – If you entered gallons, liters or cubic yards, provide the density in either pounds per gallon (lbs./gal.) or specific gravity (sg) and use the drop-down menu to indicate which measure was used.
Alternative submittal of WR Section information

For sites needing to report a large number (20+) of the WR Section, there is an alternative submittal method outside the online reporting system. Send an email with your site information (facility name, EPA ID and Facility ID number), requesting the WR Section specifications. File specifications and instructions will be sent by email.

Last revised: Thursday February 27 2020