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Wisconsin hazardous waste annual report

Wisconsin's hazardous waste regulations require several types of hazardous waste generators to report to the DNR every year on their regulated waste activities. The report, which covers activity during the previous calendar year, is generally available in mid-January and must be submitted to the DNR by March 1 each year. All reporting is done through an online reporting system.

Getting ready to report

Overview

Who must submit a hazardous waste report

A site must submit an annual report if during the report year the site did any of the following:

  • generated in any calendar month:
    • more than 100 kilograms (220 pounds) of hazardous waste;
    • more than 1 kilogram (2.2 pounds) of acute hazardous waste; or
    • more than 100 kilograms (220 pounds) of acute hazardous waste spill cleanup material.
  • accumulated at any time:
    • more than 1,000 kilograms (2,205 pounds) of hazardous waste;
    • more than 1 kilogram (2.2 pounds) of acute hazardous waste; or
    • more than 100 kilograms (220 pounds) of acute hazardous waste spill cleanup material that was generated on-site.
  • was a publicly owned (wastewater) treatment works that accepted hazardous waste (via truck, rail or dedicated pipe) for treatment and complied with s. NR 670.001(3)(b)9.
  • was a permanent household and very small quantity generator hazardous waste collection facility that shipped hazardous waste off-site to a licensed or permitted hazardous waste treatment, storage or disposal facility; or
  • performed any other hazardous waste treatment, storage or disposal activities on-site that required a hazardous waste facility license.

Forms used for the hazardous waste annual report

All forms in the hazardous waste annual report are part of the online reporting system. For more details, see hazardous waste annual report form information.

Identification (IC) Form

All sites must provide the minimal site activity information on the reporting requirements screen for both the report year and the current year. The IC Form collects additional identifying information.

Fee Worksheet (FW) Form

The FW Form is required for sites that were a small quantity generator; a large quantity generator; a treatment, storage or disposal facility; or a permanent household and very small quantity generator hazardous waste collection facility that ships hazardous waste off-site to a licensed or permitted hazardous waste treatment, storage or disposal facility.

Waste Generation and Management (GM) Form

The GM Form is required for odd-numbered report years (i.e., 2009, 2011, etc.) for sites that were a large quantity generator or a treatment, storage or disposal facility during the report year. A separate set of GM Form information must be completed for each type of hazardous waste generated, accumulated, managed on-site, shipped off-site or imported from a foreign country during the report year.

Waste Received from Off-site (WR) Form

The WR Form required for odd-numbered report years (i.e., 2009, 2011) for sites that received hazardous waste from off-site during the report year. Generally, the WR Form is completed by licensed treatment, storage or disposal facilities, or by publicly owned wastewater treatment works that accept hazardous waste. A separate set of WR Form information must be completed for each type of hazardous waste received from an off-site source during the report year and managed on-site.

Reporting exemption

If your site did not fit any of the reporting requirements during the report year, you will be directed to complete and submit the Exemption Form through the Web Reporting system. The Exemption Form must be printed and signed by the waste report certifier at your site (whose name will be pre-printed on the document). Then send it to the DNR at the address that is printed at the top of the form or to:

Hazardous Waste Reporting - WA/5
PO Box 7921
Madison WI 53707-7921

The DNR regional staff will evaluate your exemption request and, if appropriate, will remove your site from the list of those required to complete annual hazardous waste reports for future years.

Use of data submitted in annual reports

The DNR shares hazardous waste annual report data for odd-numbered reporting years with the U.S. Environmental Protection Agency. The EPA uses the data for planning and developing regulations, compliance monitoring and enforcement. The data also allow the EPA to determine whether its regulations are having the desired effect on the generation and management of hazardous waste. For example, the data provide information on whether waste management has shifted from one method of disposal to another. The DNR uses the data for planning, fee assessment, compliance monitoring and enforcement.

Additional resources

Reporting instructions

This procedure assumes you have obtained a Web Access Management System (WAMS) ID and have registered for access on the DNR switchboard. If you have done neither, please register before you begin the report process.

Step-by-step instructions for logging in to online reporting system

  1. Find your personal WAMS ID and password.
  2. Go to the DNR Switchboard and click the "Log in" button near the top.
  3. Enter your WAMS ID and password in the corresponding boxes.
  4. Click on the Log In button.

One of three events will occur.

  • You will see a screen listing all the facilities and reporting roles that you expected. You can begin reporting.
  • You will see a screen listing some of the facilities and/or all of the reporting roles that you expected. If this happens, please contact your local environmental program associate and request reporting authorization for the missing facility or facilities. You can begin reporting on the facility or facilities shown on your screen.
  • If the system does not accept your password, you will need to go through the password account recovery procedure [exit DNR].

View reporting instructions for special waste types.

View reporting instructions for special waste types and instructions for the IC, FW, GM and WR forms.

Certifying hazardous waste report information

After submitting your data through the online reporting system, the one-page Certification Form (or the Exemption Form if completed instead) must be printed and signed by the waste report certifier at your site (whose name will be pre-printed on the document). Send only this page of the report to the DNR at the address that is printed at the top of the form or to:

Hazardous Waste Reporting - WA/5
PO Box 7921
Madison WI 53707-7921

Viewing and reading help information in the reporting system

For best viewing and reading of the information we recommend the following.

Instructions for special waste types

Below is information regarding annual reporting for specific waste types, including asbestos, PCBs, waste oils, groundwater contaminated by leachate, hazardous/radioactive nuclear mixed wastes, lab packs and waste from foreign countries.

Asbestos, PCBs and waste oils

Do not report asbestos, PCBs and waste oils in most cases. Do report them if any of the following conditions exist.

  1. If a listed hazardous waste (this is, a waste whose Hazardous Waste Code begins with "F," "P," "U," or "K") is mixed with the asbestos, PCBs or waste oil. In this case, the entire mixture becomes a hazardous waste.
  2. If the waste possesses one or more of the characteristics that result in assigning a Hazardous Waste Code beginning with "D".

Do not report "used oil that exhibits one or more of the characteristics of hazardous waste (criterion 2 above) but is recycled in some manner other than being burned for energy recovery" (40 CFR 261.6(a)(iii)). Do report if the waste oil is burned or disposed.

Groundwater contaminated by leachate

Groundwater that is contaminated by hazardous waste leachate is not considered a solid waste while it is in the ground and is, therefore, not classified as a hazardous waste. However, when the groundwater is removed, it must be managed as a hazardous waste. When reporting groundwater contaminated by leachate on the Hazardous Waste Annual Report, observe the following conventions.

  1. Do not report generation quantities for contaminated groundwater.
  2. Do report quantities managed on-site, quantities shipped off-site and quantities received from off-site.

Hazardous/radioactive nuclear mixed wastes

By themselves, source material, special nuclear material or byproduct materials (see Definitions) as defined by the Atomic Energy Act of 1954, as amended, 42 US Code 2011 et. seq, are not classified as solid or hazardous waste under hazardous waste regulation. However, if these materials are mixed with a hazardous waste, the material is controlled under hazardous waste regulation, as well as under the Atomic Energy Act (DOE, NRC and EPA) regulations, and is to be reported in the Hazardous Waste Annual Report.

Lab packs

The following rules should be applied to the reporting of lab pack wastes in the hazardous waste annual report.

  1. You may aggregate lab pack waste containers in most cases. However, you must report them as separate waste types under the following conditions:
    • if they contain acute hazardous wastes (Hazardous Waste Codes F020, F021, F022, F023, F026, F027, and all "P" Waste Codes). Report separately from lab packs containing other hazardous wastes (all other Hazardous Waste Codes); or
    • if they are managed differently from each other. For example, report lab packs that are shipped to landfills separately from those that are incinerated.
  2. Enter a form code indicating lab packs ("W001" or "W004") in Generated and Managed (GM) Form. These form codes are to be used with any lab pack, whether the wastes are gaseous, liquid, solid or sludge.
  3. It is not necessary to report every Hazardous Waste Code included in a batch of lab packs. Record one Hazardous Waste Code in the space for Primary Hazardous Waste Code GM Form, If there are many Hazardous Waste Codes enter "LABP" in GM Form.
  4. When reporting quantities for lab packs:
    • include the weight of the containers if they are disposed (e.g., landfilled) or treated (e.g., incinerated) along with the wastes; and
    • exclude the weight of the containers if the waste is removed from the containers before treatment or disposal.

Wastes from foreign countries

  • Report on GM Form - If your site was the generator of record and was the U.S. importer for hazardous waste received from a foreign country, complete GM Form for this waste. Enter the appropriate source code from the list of codes G63 through G75. Report the name and address of the foreign generator in the Comment section. Also check box 1b. United States Importer of Hazardous Waste on the Identification (IC) Form screen to indicate this activity.
  • Report on Waste Received (WR) Form - If your site received hazardous waste directly from a generator in a foreign country, complete a WR Form for the waste treated, recovered or disposed at your site. This waste was not shipped to your site by a U.S. importer. If the foreign site has an EPA Identification (ID) Number, report receipts from that site just as you would report receipts from a domestic site. If the site does not have an EPA ID Number, enter "FC9999999999" in WR Form and note the name and address of the foreign generator in the comment section for that waste section.
Last revised: Thursday January 19 2017