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Report
a hazardous substance spill.
Search
sites in the PECFA (Tracker) database [exit DNR].
Find
information on contaminated land activities.
Contact information
For information about PECFA, contact:
Tim Prosa
608-261-7715
Jenna Soyer
608-267-2465
Mailing address
DNR PECFA Program
Remediation & Redevelopment Program
PO Box 7921
Madison WI 53707-7921

Petroleum Environmental Cleanup Fund Award (PECFA)

Claim notice: The PECFA program sunsets on June 30, 2020. All PECFA claims must be submitted to the DNR by June 30, 2020. No claims will be accepted after this date.

The PECFA program provides reimbursement of eligible expenses for the investigation and cleanup of petroleum contamination from product storage systems. Petroleum products include gasoline, gasoline/alcohol blends, kerosene, fuel oil, diesel fuel and used motor oil. Storage systems include underground and aboveground tanks, and associated piping and dispensers.

For information and questions about storage tanks, visit the Wisconsin Department of Agriculture, Trade & Consumer Protection (DATCP) [exit DNR] or call 608-224-4942.

Overview

Overview of PECFA

The PECFA program was created in response to enactment of federal regulations requiring release prevention from underground storage tanks and cleanup of existing contamination from those tanks. Reimbursement cannot be provided for costs incurred before August 1, 1987, or for removal of tanks after November 1, 1991.

As of July 20, 2015, no new sites will be accepted into the program. Check out the PECFA Update [PDF] to learn more about the program changes and sunset date.

PECFA sites are subject to case closure fees in ch. NR 749, Wis. Admin. Code. This will apply to any case closure submittal recevied by the DNR on or after July 2, 2013. Visit Remediation & Redevelopment Program services and fees for more information.

Activities funded
  • Site investigation and remedial action planning.
  • Environmental cleanup.
  • Purchase or rental of temporary buildings to house remedial equipment.
  • Restoration or replacement of private or public water supplies.
  • Compensation for third party damages.

Reimbursement

Reimbursement resources

Reimbursement is only provided for costs incurred after August 1, 1987 or for tank removals before November 1, 1991.

All PECFA claims must be submitted to the DNR by June 30, 2020. No claims will be accepted after this date. In addition, claims for PECFA reimbursement must be submitted to DNR within 180 days after incurring the eligible costs. The 180 days date will be considered by: hand delivery date, post mark date, email received date or fax received date.

PECFA applicants/claimants will receive a Form 1099-G from the Wisconsin Dept. of Revenue each year they receive a reimbursement. Applicants/claimants do not have to pay taxes on PECFA reimbursement money. Although a taxpayer is not required to disclose the fact that an amount is being excluded from income on their return, the Form 1099-G is provided to the IRS. Therefore, it is in the taxpayer’s interest to include language on the return to explain the purpose of the reimbursement and how the amount is treated for tax purposes, making correspondence and/or invoices from the IRS less likely. Consultants and PECFA agents should provide this information to applicants/claimants.

An example of an applicable disclosure statement would be:

"In (year) I received payments from the Wisconsin PECFA fund in the amount of $(amount). This payment is a reimbursement for costs incurred for environmental cleanup of gas/oil spill on my property. The $(amount) is excludable under Internal Revenue Code Section 126."

Usual and Customary (U&C) Cost information

The Usual and Customary Cost Schedule (Cost Schedule) is a reimbursement schedule that reflects the maximum amount that PECFA will reimburse for tasks listed on the Cost Schedule at the time the task activity is conducted. It is not intended to set the price for specific tasks. The DNR can consider variances to the Cost Schedule on a case-by-case basis. For more information, see s.292.63(4)(cm), Wis. Stats. [exit DNR]

Cost schedules with task specifications

* We are currently in the process of updating the U&C Cost Schedule #22 and the Task Reference Guide. Please check back soon.

Schedule [PDF] Invoice [XLS] Date
U&C Cost Schedule #22* Standardized Invoice #22 July 2017 - December 2017
U&C Cost Schedule #21 Standardized Invoice #21 January 2017 - June 2017
U&C Cost Schedule #20 Standardized Invoice #20 July 2016 - December 2016
U&C Cost Schedule #19 Standardized Invoice #19 January 2016 - June 2016
U&C Cost Schedule #18 Standardized Invoice #18 July 2015 - December 2015
U&C Cost Schedule #17 Standardized Invoice #17 January 2015 - June 2015
U&C Cost Schedule #16 Standardized Invoice #16 July 2014 - December 2014
U&C Cost Schedule #15 Standardized Invoice #15 January 2014 - June 2014
U&C Cost Schedule #14 Standardized Invoice #14 July 2013 - December 2013
U&C Cost Schedule #13 Standardized Invoice #13 January 2013 - June 2013
U&C Cost Schedule #12 Standardized Invoice #12 July 2012 - December 2012
U&C Cost Schedule #11 Standardized Invoice #11 January 2012 - June 2012
U&C Cost Schedule #10 Standardized Invoice #10 July 2011 - December 2011
U&C Cost Schedule #9 Standardized Invoice #9 January 2011 - June 2011
U&C Cost Schedule #8 Standardized Invoice #8 July 2010 - December 2010
U&C Cost Schedule #7 Standardized Invoice #7 January 2010 - June 2010
U&C Cost Schedule #6 Standardized Invoice #6 July 2009 - December 2009
U&C Cost Schedule #5 Standardized Invoice #5 January 2009 - June 2009
U&C Cost Schedule #4 Standardized Invoice #4 August 2008 - December 2008
U&C Cost Schedule #3 Standardized Invoice #3 September 2007 - July 2008
U&C Cost Schedule #2 Standardized Invoice #2 January 2006- August 2007
U&C Cost Schedule #1 Standardized Invoice #1 May 2006 - December 2006

Consultant/agent

Consultant information

If a responsible party intends to seek reimbursement under the PECFA program, the consulting firm or contractor that performs services must be a registered PECFA consulting firm (RR-993) [PDF] or a registered PECFA consultant (RR-994) [PDF] Wis. Stats. s. 292.63(2)(g).

For information about qualifications and choosing an environmental consultant to investigate and cleanup contaminated sites, visit Selecting an environmental consultant.

To become a registered consulting firm, return a completed PECFA Consulting Firm Registration (Form 4400-310) [PDF], required attachments and applicable fee to the DNR. Individuals consultants and PECFA-registered consultant firm employees should complete and return the PECFA Consultant Registration (Form 4400-309) [PDF] with required attachments and fee. Each registered consulting firm MUST have at least one PECFA- registered employee.

For questions about registering as a PECFA consultant, please contact James Moser.

How to become a PECFA agent

PECFA consultant-agent status is an alternative approach to funding cleanup activities at PECFA-eligible sites. It is designed to be an additional tool to help sites that have become stalled move forward. For more information contact the PECFA project manager in your region.

Reporting

Contract notification and site reporting

Progress reports must be completed to inform DNR of progress and estimated costs at various times during both investigation and remediation, per ch. NR 747.62, Wis. Adm. Code [exit DNR].

Note: Chapter SPS 305.10(1)(a)13.c., Wis. Adm. Code [PDF exit DNR], provides the ability for PECFA to deny, suspend or revoke the PECFA registration for any consultant who has "failed to submit a required notice or report to DNR, within the required time period."

Documents

Documents and forms

Case closure requests submitted to the DNR should be submitted on the DNR's Case Closure Request (Form 4400-202) [PDF].

If you have trouble finding a form, please contact Tim Prosa for assistance.

Form Number Title
DOA-6457 STAR Vendor Information [PDF]
IRS Form W-9 W-9 Taxpayer Identification Number (TIN) Verification [PDF exit DNR]
4400-290 Deductible Financial Hardship Application [PDF] Updated 7/2017
4400-298 Consultant Agent Prequalification [PDF]
4400-292 Agent Assignment Certification Scope of Work Application [PDF]
4400-291 Remedial Action Fund Application Form [PDF] Updated 7/2017
4400-293 PECFA Assignment of Reimbursement [PDF]
RR-946 PECFA Claim Completion Instructions [PDF]
RR-963 Promissory Note [PDF]

Databases

Databases

There are a number of databases related to PECFA that you may be interested in using.

Database Name and Link Description Department
PECFA Database
(aka Tracker)

A database of sites currently in the PECFA program. It contains both financial and technical information about sites.

This database is now maintained by DNR, and was previously managed by DSPS.

DNR
Wisconsin Remediation and Redevelopment Database (WRRD)

An inter-linked system providing information on different contaminated land activities in Wisconsin. It has two components: BRRTS on the Web and RR Sites Map.

This database is the DNR Remediation & Redevelopment Program's main tool to assist customers with the investigation, cleanup and eventual re-use of contaminated lands.

DNR
Tank Registry [exit DNR]
(aka Storage Tank Database)

This database includes both underground and aboveground tanks that are required to be registered. The database reflects only those tanks that have been registered.

If your search does not produce a tank, this does not guarantee that a tank does not exist on the property. Some tanks, such as heating fuel tanks in the basement of homes are not required to be registered. Some tanks, while required to be registered, have not been registered and therefore will not appear on the database.

DATCP
Credential Search [exit DNR]

This application lists PECFA-registered consulting firms and consultants.

It applies to various individual and business related credentials required by the Division of Industry within the Department of Safety and Professional Services. The credentials are governed by the ch. SPS 305, Licenses, Certification and Registrations, Wis. Adm. Code [PDF exit DNR].

DSPS

Contacts

Northeast Region

  • Oshkosh DNR Satellite Center - 625 E County Rd Y Ste 700, Oshkosh WI 54901

Southeast Region

  • Milwaukee DNR Service Center - 2300 N Dr Martin Luther King Jr Dr, Milwaukee WI 53212
  • Plymouth DNR Satellite Center - 1155 Pilgrim Rd, Plymouth WI 53073
  • Waukesha DNR Satellite Center - 141 NW Barstow, Rm 180, Waukesha WI 53188

South Central Region

  • Fitchburg DNR Satellite Center - 3911Fish Hatchery Rd, Fitchburg WI 53711

West Central Region

  • Wisconsin Rapids DNR Satellite Center - 473 Griffith Ave, Wisconsin Rapids WI 54494

Central Office - Madison

  • DNR Madison - 101 S Webster St, PO Box 7921 (RR/5), Madison WI 53707
Last revised: Wednesday July 19 2017