Report
a hazardous substance spill.
Search
sites in the PECFA (Tracker) database [exit DNR].
Find
information on contaminated land activities.
Contact information
For information about PECFA, contact:
Tim Prosa
Remediation & Redevelopment Program
608-261-7715
Tim Panzer
Remediation & Redevelopment Program
608-267-2465

Petroleum Environmental Cleanup Fund Award (PECFA)

The PECFA program provides reimbursement of eligible expenses for the investigation and cleanup of petroleum contamination from product storage systems. Petroleum products include gasoline, gasoline/alcohol blends, kerosene, fuel oil, diesel fuel and used motor oil. Storage systems include underground and aboveground tanks, and associated piping and dispensers.

For information and questions about storage tanks, visit the Wisconsin Department of Agriculture, Trade & Consumer Protection (DATCP) [exit DNR] or call 608-224-4942.

Overview

Overview of PECFA

The PECFA program was created in response to enactment of federal regulations requiring release prevention from underground storage tanks and cleanup of existing contamination from those tanks. Reimbursement cannot be provided for costs incurred before August 1, 1987, or for removal of tanks after November 1, 1991.

Eligibility

Eligible entities include local governments and private parties responsible for discharges from:

  • registered commercial underground and aboveground tanks of 110 gallons or more;
  • certain farm and residential vehicle fuel tanks;
  • certain home heating oil systems;
  • public school district and technical college district heating oil tanks; and
  • certain tanks located on tribal trust land.
Activities funded
  • Site investigation and remedial action planning.
  • Environmental cleanup.
  • Purchase or rental of temporary buildings to house remedial equipment.
  • Restoration or replacement of private or public water supplies.
  • Compensation for third party damages.

Reimbursement

Reimbursement resources

Reimbursement is only provided for costs incurred after August 1, 1987 or for tank removals before November 1, 1991.

Usual and Customary (U&C) Cost Information

The Usual and Customary Cost Schedule (Cost Schedule) is a reimbursement schedule that reflects the maximum amount that PECFA will reimburse for tasks listed on the Cost Schedule at the time the task activity is conducted. It is not intended to set the price for specific tasks. The DNR can consider variances to the Cost Schedule on a case-by-case basis. For more information, see s.292.63(4)(cm), Wis. Stats. [PDF exit DNR]

Cost schedules with task specifications
Schedule [PDF] Invoice [XLS] Date
U&C Cost Schedule #1 Standardized Invoice #1 May 2006 - December 2006
U&C Cost Schedule #2 Standardized Invoice #2 January 2006- August 2007
U&C Cost Schedule #3 Standardized Invoice #3 September 2007 - July 2008
U&C Cost Schedule #4 Standardized Invoice #4 August 2008 - December 2008
U&C Cost Schedule #5 Standardized Invoice #5 January 2009 - June 2009
U&C Cost Schedule #6 Standardized Invoice #6 July 2009 - December 2009
U&C Cost Schedule #7 Standardized Invoice #7 January 2010 - June 2010
U&C Cost Schedule #8 Standardized Invoice #8 July 2010 - December 2010
U&C Cost Schedule #9 Standardized Invoice #9 January 2011 - June 2011
U&C Cost Schedule #10 Standardized Invoice #10 July 2011 - December 2011
U&C Cost Schedule #11 Standardized Invoice #11 January 2012 - June 2012
U&C Cost Schedule #12 Standardized Invoice #12 July 2012 - December 2012
U&C Cost Schedule #13 Standardized Invoice #13 January 2013 - June 2013
U&C Cost Schedule #14 Standardized Invoice #14 July 2013 - December 2013
U&C Cost Schedule #15 Standardized Invoice #15 January 2014 - June 2014
U&C Cost Schedule #16 Standardized Invoice #16 July 2014 - December 2014

Consultant/agent

Consultant information

If a responsible party intends to seek reimbursement under the PECFA program, the consulting firm or contractor that performs services must be a registered PECFA consulting firm per ch. SPS 305, Wis. Adm. Code.

For information about qualifications and choosing an environmental consultant to investigate and cleanup contaminated sites, visit Selecting an environmental consultant.

How to become a PECFA agent

PECFA consultant-agent status is an alternative approach to funding cleanup activities at PECFA-eligible sites. It is designed to be an additional tool to help sites that have become stalled move forward. For more information contact the PECFA project manager in your region.

Reporting

Contract notification and site reporting

Progress reports must be completed to inform DNR of progress and estimated costs at various times during both investigation and remediation, per ch. NR 747.62, Wis. Adm. Code [PDF exit DNR]. The links provided will direct you to the reporting application where you can enter and submit all required information directly on-line, or will provide you with information to assist you with the reporting process.

Note: To report you must be a registered PECFA consultant with an active Consulting Firm ID number.

Reporting resources

To obtain specific information about your file please contact your regional PECFA project manager.

Note: Chapter SPS 305.10(1)(a)13.c., Wis. Adm. Code [PDF exit DNR], provides the ability for PECFA to deny, suspend or revoke the PECFA registration for any consultant who has "failed to submit a required notice or report to DNR, within the required time period."

Forms

Forms

The PECFA forms have been given new DNR form numbers. If you have trouble finding a form, please contact Tim Prosa for assistance.

Old Form Number New Form Number Title/Description
App-Ded Waiver 4400-290 Waiver/Deferral of Deductible Application [PDF]
App-Ded Reduction 4400-294 Reduction of Deductible Application [PDF]
ERS-10774 RR-945 PECFA Financial Statement [XLS]
ERS-10269 4400-296 Initial Application and Eligibility Request [PDF]
ERS-10871 (Form 6CA) 4400-298 Consultant Agent Prequalification [PDF]
ERS-8079 (Form 6) 4400-292 Agent Assignment Certification Scope of Work Application [PDF]
ERS-8067 (Form 1) 4400-291 Remedial Action Fund Application [PDF]
ERS-8523 (Form 7) 4400-293 PECFA Assignment of Reimbursement [PDF]
ERS-10006 DOA-6448 W-9 Taxpayer Identification Number (TIN) Verification [DOC]
ERS-10505 4400-297 PECFA Claim Submittal Information [PDF]
ERS-8982 4400-295 PECFA Claim Submittal Checklist [PDF]
ERS-9908 RR-946 PECFA Claim Completion Instructions [PDF]
Promissory Note RR-963 Promissory Note [PDF]

Databases

Databases

There are a number of databases related to PECFA that you may be interested in using.

Database Name and Link Description Department
PECFA Database
(aka Tracker)

A database of sites currently in the PECFA program. It contains both financial and technical information about sites.

This database is now maintained by DNR, and was previously managed by DSPS.

DNR
Contaminated Lands Environmental Action Network (CLEAN)

An inter-linked system providing information on different contaminated land activities in Wisconsin. It has two components: BRRTS on the Web and RR Sites Map.

This database is the DNR Remediation & Redevelopment Program's main tool to assist customers with the investigation, cleanup and eventual re-use of contaminated lands.

DNR
Tank Registry [exit DNR]
(aka Storage Tank Database)

This database includes both underground and aboveground tanks that are required to be registered. The database reflects only those tanks that have been registered.

If your search does not produce a tank, this does not guarantee that a tank does not exist on the property. Some tanks, such as heating fuel tanks in the basement of homes are not required to be registered. Some tanks, while required to be registered, have not been registered and therefore will not appear on the database.

DATCP
Credential Search [exit DNR]

This application lists PECFA-registered consulting firms and consultants.

It applies to various individual and business related credentials required by the Division of Industry within the Department of Safety and Professional Services. The credentials are governed by the ch. SPS 305, Licenses, Certification and Registrations, Wis. Adm. Code [PDF exit DNR].

DSPS

Contacts

Northeast Region

  • Oshkosh DNR Satellite Center - 625 E County Rd Y Ste 700, Oshkosh, WI 54901

Southeast Region

  • Milwaukee DNR Service Center - 2300 N Dr Martin Luther King Jr Dr, Milwaukee, WI 53212
  • Plymouth DNR Satellite Center - 1155 Pilgrim Rd, Plymouth, WI 53073
  • Waukesha DNR Satellite Center - 141 NW Barstow, Rm 180, Waukesha, WI 53188

South Central Region

  • Janesville DNR Satellite Center - 2514 Morse St, Janesville, WI 53545

West Central Region

  • Wisconsin Rapids DNR Satellite Center - 473 Griffith Ave, Wisconsin Rapids, WI 54494

Central Office- Madison

FAQ

Frequently asked questions

Why is the PECFA program moving from DSPS to DNR?

The transfer is part of the state's 2013-2015 state budget. With it, the state will see just over $1 million in program savings during the two-year budget cycle. The transfer consolidates similar petroleum cleanup programs under one roof and eliminates duplication of services. Better customer service is provided because all PECFA-related issues can be addressed in a unified, consistent manner.

When does the transfer take effect?

Officially, the transfer took place on July 2, 2013, the effective date of the state budget. Staff from DSPS will move into their new DNR offices in mid- to late July.

Will DNR acquire all the petroleum tank-related programs from DSPS?

No. Only the financial and technical oversight portions of the PECFA program are moving to DNR. The responsibility for administering Wisconsin's storage tank regulations – including the tank registry database – is moving to the Dept. of Agriculture, Trade and Consumer Protection.

What is the mailing address for submitting PECFA claims?

DNR PECFA Program
Remediation and Redevelopment Program
PO Box 8044
Madison WI 53708-8044

Are there any new fees associated with the program now that it's at DNR?

Yes. Like the high priority sites that have been the jurisdiction of the DNR, the transferred DSPS sites that are considered low- and medium-risk sites will now be subject to the case closure fees in ch. NR 749, Wis. Adm. Code.  This will apply to any case closure submittal received by the DNR on or after July 2, 2013.

What forms, guidance and publications should consultants and responsible parties (RPs) use in the future?

After July 2, 2013, RPs and consultants should be using DNR forms, publications and guidance, which can be accessed on the RR program's Web pages. If you have questions, please contact Tim Panzer at Timothy.Panzer@Wisconsin.gov.

Which case closure form should be used?

For any case closure request submitted to the DNR after July 2, 2013, it should be submitted on the DNR's Case Closure Request (Form 4400-202).   However, in recognition of this transfer period, DNR will accept the old DSPS closure form for any low- or medium-priority sites up until August 2, 2013. Any new case closure request postmarked after August 2, 2013, will need to be submitted using DNR Form 4400-202.

How can I reach the former DSPS staff?

The PECFA claims review staff and hydrogeologists working in Madison will soon be located in the DNR's central office in Madison. The remaining DSPS staff will be located generally in the same areas of the state as they currently serve.

Telephone numbers for those staff will be available soon. That information will be added to the website when it becomes available.

Why does the DNR still refer to DSPS administrative codes and ch. 101, Wis. Stats?

Following adoption of the 2013-2015 budget, the Legislative Reference Bureau will initiate the process to make necessary changes to the Wisconsin Administrative Code. This process will take time to complete and, during such time the regulations currently identified as "DSPS" will remain effective.

At the end of the legislative session, the Legislative Reference Bureau updates and prints the Wisconsin Statutes. Following adoption of the budget, online references to the statutes will be updated to reflect the changes. Official publication of the updated statutes will take longer. The statutory authority transferred to DNR will become part of the ch. 292, Wis. Stats., Remedial Action, and is effective upon adoption of the 2013-2015 budget.

How will I access the DSPS electronic databases?

The DNR is in the process of moving the DSPS PECFA-relevant databases (Tracker, Consultant Registry) over to DNR. Until the transfer occurs, continue to access the DSPS databases.

Will a new electronic newsletter replace the PECFA Update?

Yes. Program information will be routinely shared through the RR Report.

Last revised: Thursday August 14 2014