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Annual report resources
Contact information
For information on annual reporting forms, contact:
Your local environmental program associate

Hazardous waste annual report form information

All forms in the hazardous Waste annual report are part of the online reporting system. The Identification (IC) and Fee Worksheet (FW) forms are required for each report year. The Waste Generation and Management (GM) and Waste Received from Off-site (WR) forms are only required for odd-numbered reporting years (i.e., reports covering calendar years 2011 and 2013, which are submitted in 2012 and 2014).

Site activity information collected for both the report year and current year on the "reporting requirements" screen for all sites. Some sites will need to fill out additional forms and are described below.

IC Form

Identification (IC) Form

The hazardous waste online reporting system collects site activity information on the reporting requirements screen and on the IC Form. The system will determine if your site needs to complete the IC Form, based on your answers on the reporting requirements screen.

Purpose

The purpose of the IC Form is to collect additional identifying information about the hazardous waste related facility that you are reporting for and the activities associated with that facility. The information collected here is for the current year and is similar to the EPA Form 8700-12 (Site Identification), which was used when an EPA ID number was initially obtained for the site.

Sites required to complete the form

The IC Form is required for sites that were in any of these categories during the report year:

  • large quantity generator;
  • small quantity generator;
  • treatment, storage or disposal facility;
  • publicly owned (wastewater) treatment works that accepted hazardous waste (via truck, rail or dedicated pipe) for treatment and complied with s. NR 670.001(3)(b)9; or
  • permanent household and very small quantity generator hazardous waste collection facility that ships hazardous waste off-site to a licensed or permitted hazardous waste treatment, storage or disposal facility.

The web reporting system will supply the exemption form to the user if the facility is not required to report information about waste amounts (sites that did not treat, store or dispose of hazardous waste on-site during the reporting period and are either a very small quantity generator or a non-generator).

FW Form

Fee Worksheet (FW) Form

The FW Form of the Hazardous Waste Annual Report is required for sites that were in any of these activity categories during the report year:

  • large quantity generator;
  • small quantity generator;
  • treatment, storage or disposal facility; or
  • permanent household and very small quantity generator hazardous waste collection facility that ships hazardous waste off-site to a licensed or permitted hazardous waste treatment, storage or disposal facility.

The form is no longer required for publicly owned (wastewater) treatment works (POTWs) that accepted hazardous waste for treatment. Large quantity generators (LQGs) no longer report waste minimization on FW form.

The hazardous waste annual report system determines if your site needs to complete the FW Form, based on the activities you indicated on the reporting requirements screen. Non-generators and very small quantity hazardous waste generators are only required to complete the FW Form if they engaged in other activities for which the FW Form is required. The FW Form is no longer required for sites that, during the report year, were a POTW that accepted hazardous waste (via truck, rail or dedicated pipe) for treatment.

Purpose

The main purpose of the FW Form is to estimate the annual hazardous waste generator fee. It is also used by a permanent household and very small quantity generator Hazardous Waste Collection Facility to report the amount of waste collected during the report year. The FW Form is no longer used to collect waste minimization activity information from large quantity generators.

Fees

The hazardous waste generator fee is estimated by adding a site's base fee and their tonnage fees. The base fee is determined by the site's hazardous waste generator status during the report year. Tonnage fees are based on the amount of hazardous waste generated minus the amounts of tonnage fee-exempted wastes.

Do not pay the fee until after you receive an environmental fee statement in June. That statement will include the hazardous waste generator fee and other DNR environmental fees you may owe.

Note: Even though certain hazardous wastes are exempt from the tonnage fee, they must still be reported on the FW Form as hazardous waste generated and tonnage fee-exempted. An example of a tonnage fee-exempted waste is hazardous waste that was recovered for recycling or reuse at your site or at another site.

Instructions

Section A: Generator status and base fee

Section A displays the hazardous waste generator status that was entered for your site on the reporting requirements screen in the column for the report year. The corresponding base fee for the generator status reported will be displayed below the status. You can read details about the hazardous waste generator base fees in effect for this report year.

Section B: Amounts of hazardous waste generated and tonnage fee exempted

Section B requests information about the quantities of hazardous waste generated and managed by specific methods during the report year.

  • Question 1: Total amount of hazardous waste generated at your site during the reporting year
    • Enter the total amount in pounds.
  • Question 2a: Was any of the generated hazardous waste recovered for recycling or reuse (including hazardous wastes burned for the purpose of energy recovery)? Check Yes or No.
    • If yes, enter the total amount in pounds.
    • Note: Recovered for recycling or reuse includes beneficially using or reusing hazardous waste, processing hazardous waste to recover a usable product and burning hazardous waste for energy recovery. The recovery for recycling or reuse may be done at your site or at another site. Hazardous waste recycling facilities are regulated under s. NR 661.06(3), Wis. Adm. Code. A hazardous waste recycling facility, which stores hazardous waste received from off-site for more than 24 hours (or stores hazardous waste generated on-site for more than the allowed generator accumulation period) before it enters the recycling process, must have a hazardous waste facility license.
  • Question 2b: Was any of the generated hazardous waste a leachate that was transported to a wastewater treatment plant or discharged directly to a sewer pipe? Check Yes or No.
    • If yes, enter the total amount in pounds.
    • Note: Leachate is liquid, including any dissolved or suspended material in the liquid, that has percolated through, contacted or drained from hazardous waste or gases generated by hazardous waste. Leachate is commonly generated at landfills with leachate collection systems.
  • Question 2c: Was any of the generated hazardous waste removed from the site to repair environmental pollution? Check Yes or No.
    • If yes, enter the total amount in pounds.
    • Note: Hazardous waste removed from a site to repair environmental pollution typically involves the removal of contaminated soil or groundwater that is regulated as hazardous waste.
  • Question 2d: Was any of the generated hazardous waste collected by a municipality under its household hazardous waste collection program or by a county under its agricultural chemical waste collection program? Check Yes or No.
    • If yes, enter the total amount in pounds.
    • Note: DO NOT report the same waste under multiple exemptions in questions 2a, 2b, 2c and 2d. Net Waste should not be a negative number.
  • The following hazardous wastes should not be reported on the FW Form:
    • wastes that were not generated at your site (i.e., wastes that your site as a licensed treatment, storage or disposal facility received from another site); and
    • wastes that you managed at your site in only elementary neutralization units, totally enclosed treatment facilities or wastewater treatment units, as defined in s. NR 660.10, Wis. Adm. Code.
Section C: Permanent household and very small quantity generator collection facility waste collected

Section C will be displayed on the FW Form if you indicated that during the report year your site was a permanent household and very small quantity generator hazardous waste collection facility that ships waste off-site to a licensed or permitted hazardous waste treatment, storage or disposal facility. Enter the total amount of waste (in pounds) that your site (as this type of facility) collected during the report year.

Comment section on forms

Use the comment section at the bottom of the forms to clarify or continue any entry.

GM Form

Waste Generation and Management (GM) Form

The GM Form is used by certain sites for reporting their waste generation and management activities during odd-numbered report years (i.e., 2009, 2011, etc.). The web reporting system determines which sites need to submit the GM Form.

Purpose

The GM Form documents:

  • the source, characteristics and quantity of hazardous waste generated on-site;
  • waste minimization activities and results for each type of waste;
  • the quantity of hazardous waste manage on-site and the on-site management methods; and
  • the quantity of hazardous waste shipped off-site and the off-site management methods.
Completion requirements

The completion of the GM Form is required for large quantity generators (LQGs) and treatment, storage and disposal facilities (TSDs) for odd-numbered report years. The GM Form is required if the site generated hazardous waste that, during the report year, was accumulated on-site, was managed on-site in a treatment, storage or disposal unit and/or was shipped off-site for management.

Wastes that must be reported on the GM Form

If the GM Form is complete, each type of hazardous waste generated on-site must be reported, including those generated from production processes, from the treatment of non-hazardous waste and hazardous waste residuals generated from the management of a hazardous waste.

A separate and independent GM Form must be submitted for each type of hazardous waste, including hazardous waste that was:

  • generated on-site from production processes or service activities;
  • generated as the result of a spill cleanup, equipment decommissioning or other remedial cleanup activity;
  • generated from the management of a non-hazardous waste type;
  • shipped off-site;
  • received from off-site and not recycled, blended or otherwise treated on-site;
  • residual generated from the on-site treatment, disposal or recycling of hazardous waste;
  • removed from on-site storage for treating, recycling or disposal on-site or shipment off-site; and
  • imported from a foreign country during the report year.
Alternative submittal of GM Form information

For sites needing to report a large number (20+) of the GM Form, there is an alternative submittal method outside the Web reporting system. Send an email with your site information (facility name, EPA ID and Facility ID number) requesting the GM Form specifications. File specifications and instructions will be sent by email.

Wastes that do not need to be reported on the GM Form

The following wastes should not be reported on the GM Form. See ss. NR 661.04, NR 661.06, NR 661.07, NR 661.08 and NR 661.09, Wis. Adm. Code, for more information.

  • Hazardous waste exported directly to a foreign country.
  • Materials that are excluded from being a solid waste.
  • Solid wastes that are excluded from being hazardous waste.
  • Waste exempt from regulation because it has not exited the raw material storage or production unit yet.
  • Hazardous waste that has been collected as a sample(s) for the purpose of determining its characteristic or composition.
  • Sample(s) undergoing treatability studies.
  • Hazardous waste that is a specified recyclable material.
  • A residue of hazardous waste in an empty container or in an inner liner removed from an empty container.
  • Any PCB waste regulated under the Toxic Substance Control Act.
  • Wastes managed immediately upon generation only in on-site elementary neutralization units, wastewater treatment units or totally enclosed treatment facilities. Note: Any hazardous waste residues generated from these units, however, must be reported on GM Form.
  • Wastes recycled, without prior storage, only in an on-site process subject to regulation.
  • Used oil that is recycled.
  • Spent lead-acid batteries. Note: Any hazardous waste generated during battery reclamation, however, must be reported on GM Form.
  • Universal wastes.
Screen instructions
  • In the Web reporting system, each type of hazardous waste reported in the last "long" report year for your facility will be displayed in the upper part of the screen.
  • Edit or delete waste streams in the list to reflect the waste generated during this report year.
  • If no waste records are displayed for your facility (only an empty record), add each type of waste you need to report on. Start by editing the empty record in the upper part of the screen. Then click the Save button there and your waste record will be added.
  • Add more waste streams by completing the area below the list with waste code, source code, form code and waste description; then click the Add button to the left. In order to successfully add a waste record, each set consisting of waste code, source code and form code must be unique.
  • Once added, the waste streams will be saved, but reporting is not considered complete for them until waste amounts generated and managed are reported in the lower half of the screen.
  • When the waste list is complete, click the radio button to the left to highlight a waste.
  • Complete Sections I and II for this waste giving details about the amount of waste generated, managed on-site and shipped off-site; then click the Add button to the left of the line.
  • Add comments about this waste stream in the Comments section.
  • Click the Save GM Information button.
  • A check mark will appear in the complete column for highlighted waste stream when all information is complete.

Detailed information

Top portion of screen (Waste Characteristics)

This area requests information on the waste characteristics of each hazardous waste stream. Remember that a separate GM Form is needed for each hazardous waste that was generated on-site, was treated, recycled or disposed on-site or was shipped off-site.

  • Primary Hazardous Waste Code – Using the pull-down menu, enter the primary hazardous waste code that best applies to the waste. If the waste was shipped off-site, you can obtain this code from the hazardous waste manifest.
  • Source Code – Using the pull-down menu, enter the Source Code that best describes the production, service or waste management process that was the source associated with generation of the waste. If a Source Code of G25 is reported, you must also provide the Management Method Code. Source Code G25 indicates that this waste was generated from a hazardous waste management system. Use the pull-down menu to enter the appropriate Management Method Code for the waste.
  • Form Code – Review the Form Codes from the pull-down menu and enter the code that best corresponds to the physical/chemical state of the hazardous waste.
  • Waste Description – Provide a short narrative description of the waste, citing:
    • general type;
    • source;
    • type of hazard; and
    • generic chemical name or primary hazardous constituents.

Example of waste description: "Ignitable spent solvent from degreasing operation in tool production; mixture of mineral spirits and kerosene."
Note that the general type (spent solvent), source (degreasing operation in tool production), type of hazard (ignitability) and generic chemical names (mineral spirits and kerosene) have all been cited.

Section I (Generation)

Section I requests information on the quantities of hazardous waste generated and waste minimization activities.

  • Quantity Generated – Enter the total quantity of the hazardous waste that was generated.
  • Unit of Measure – Using the pull-down menu enter the unit of measure for the quantity reported. Quantities must be reported in one of the units of measure listed below. If a volumetric measure (gallons, liters or cubic yards) is selected, the density of the waste must be reported.
    • Unit of Measures – pounds, short tons (2,000 pounds), kilograms, metric tons (1,000 kilograms), gallons, liters or cubic yards
  • Density – If you entered gallons, liters or cubic yards, provide the density in either pounds per gallon (lbs./gal.) or specific gravity (sg) and use the pull-down menu to indicate which measure was used.
  • Waste Minimization Code - Using the pull-down menu, enter the waste minimization code that best corresponds to waste minimization, recycling, or pollution prevention efforts implemented to reduce the volume and toxicity of the hazardous waste reported.

    This waste minimization activity must have occurred during the report year. If minimization was not attempted (to the point of implementing a change) for this waste, you must enter the waste minimization code as "X".

    Choose from the following codes:
    • X - No waste minimization efforts were implemented for this waste.
    • N - Waste minimization efforts were unsuccessful in reducing quantity and/or toxicity (give details in Comments section).
    • S - Began to ship waste off-site for recycling.
    • R - Recycling on-site was implemented and was successful.
    • Y - Waste minimization was implemented and was successful in reducing quantity and/or toxicity (give details in Comments section)
  • Was any of this waste managed on-site? – Click on "N" or "Y" from the pull-down menu to indicate whether the waste was treated, disposed or recycled on-site, or discharged to a sewer/POTW. If you checked "N," continue onto Section II. If you checked "Y," answer the on-site process system questions.
    • On-site Management Method Code– From the pull-down menu enter the Management Method Code for how this waste was managed. Space is provided to report the on-site treatment, disposal, recycling and/or discharge to sewer/POTW of the waste using as many as two different methods. The space provided for the second on-site management method code should be used only in the special case of the on-site management of the same waste type by more than one method. The extra space should not be used to report the on-site management of the treatment residual generated from management of the waste by the first method.
Section II (Off-site Shipment of Hazardous Waste)

This section requests information on the off-site shipment of hazardous waste by this site, including the EPA Identification Number (ID) of the receiving facility, the management method for how the waste was managed at that facility and the total quantity of the waste shipped during the report year. Report the quantity in the same unit of measure as Section I.

  • Receiving Facility's EPA ID Number – Enter the 12-digit EPA ID of the facility that received the waste which you shipped.
  • Off-site Management Method Code – Use the pull-down menu to select the Management Method Code that best describes the way in which the waste was managed by the initial receiving facility.
  • Total Quantity Shipped – Enter the total quantity of the waste shipped to the facility . The quantity must be reported in the unit of measure entered in Section I. Shipment quantities should equal the total quantity recorded on the hazardous waste manifests for this site, unless there were rejections or other complications.
Comment section

Use the comment section to explain other items of information you supplied in the GM Form. You may leave this area blank, unless you reported one of the following waste minimization codes for the waste:

  • N - Waste minimization efforts were unsuccessful in reducing quantity and/or toxicity; or
  • Y - Waste minimization was implemented and was successful in reducing quantity and/or toxicity.

For these situations, you must provide additional details about the waste minimization efforts in the comments section.

WR Form

Waste Received from Off-site (WR) Form

The Waste Received from Off-site (WR) Form is required for annual hazardous waste reporting in odd-numbered report years. The completion of the WR Form is required for any sites that received hazardous waste from off-site during the report year. The hazardous waste web reporting system determines which sites need to submit the WR Form.

Purpose

The WR Form collects information about the quantities and characteristics of each hazardous waste received from an off-site source and the method(s) used to manage them.

Completion requirements

Generally, the WR Form is completed by licensed treatment, storage and disposal facilities (TSDs) that receive hazardous waste from off-site during the reporting year or by publicly owned wastewater treatment works (POTWs) that accept hazardous waste.

Screen instructions
  • In the Web reporting system, each type of hazardous waste and off-site source reported in the last "long" report year will be listed in the upper part of the screen.
  • Edit or delete waste streams in the list to reflect the waste received from the off-site sources during the current report year.
  • If no waste records are displayed for your facility (only an empty record), add each type of waste from an off-site source you need to report on. Start by editing the empty record in the upper part of the screen. Then click the "Save" button and your first waste record will be added.
  • Add more waste streams by completing the area below the list with waste code, off-site EPA ID form code and description; then click the Add button to the left. In order to successfully add a waste record, each set of waste code, off-site EPA ID and form code must be unique.
  • When the list is complete, click the radio button to the left of highlighted waste.
  • Complete the lower section of the screen for this waste giving details about the amount of waste received and how it was managed.
  • Add comments about this waste stream in the Comments section.
  • Click the "Save WR Information" button.
  • A check mark will appear in the "Complete" column for the highlighted waste stream when all information is complete.
Alternative submittal of WR Form information

For sites needing to report a large number (20+) of the WR Form, there is an alternative submittal method outside the web reporting system. Send an email with your site information (facility name, EPA ID and Facility ID number), requesting the WR Form specifications. File specifications and instructions will be sent by email.

Last revised: Friday April 03 2015