Application Contents

Clean Water Fund Program

Before the Clean Water Fund Program (CWFP) project manager can accept a municipality's financial assistance application as complete, the municipality must submit the following items to the Bureau of Community Financial Assistance (CFA), when applicable to its project:

• Evidence of an approved facility plan or other department approved plan. Projects submitted through the fast track approval process generally are not eligible for CWFP assistance. Contact CFA prior to submitting a loan application if the municipality does not have a signed facility plan approval letter.

• A copy of construction plans and specifications that are of such quality as to be considered approvable (without further work needed) and could be used to seek bids.

• A completed financial assistance application form (2 copies--Form 8700-203) [PDF 137KB].

• Provide estimated or actual construction costs.

• Executed engineering contracts for planning and design, if funds are requested for these activities. The budget in the application form must include construction costs in order to receive loan funds for planning and/or design costs.

• A proposed or executed engineering contract for construction management if funds are requested for this activity.

• An authorized representative resolution.

• A proposed or executed intermunicipal agreement when two or more municipalities discharge to or through the same treatment works or structural urban best management practice (BMP).

• A resolution declaring intent to reimburse municipal accounts with financial assistance proceeds as required by U.S. Treasury regulations. A copy of an executed reimbursement resolution must be included if funding from the CWFP will be directed to a municipal account. The municipality would be reimbursed for municipal funds previously spent on eligible project costs. The reimbursement resolution should be adopted and in effect before eligible costs are incurred.

• Financial information required by the Department of Administration, e.g. municipality's current year budget, financial audit reports, information regarding outstanding bank promissory note or bond anticipation note that is going to be refinanced with proceeds from the CWFP, etc. This information is necessary in determining the affordability of the project and the financial capability of the municipality to repay the loan. (credit review)

• The proposed user charge system and information regarding a sewer use or storm water utility ordinance.

• Any existing contracts with users of the treatment works or structural urban BMP.

• Documentation applicable to IRS tax information.

Before a project manager can prepare the municipality's financial assistance agreement, the municipality will need to submit additional documentation for review. The items shown on page 2 of the application are critical in terms of allowing the project manager to prepare the financial assistance agreement. Supplying target submittal dates on the application for these additional documents will help the project manager prepare an appropriate schedule for project reviews and loan closing. See financial assistance agreement and loan closing process for further information.

Prior to the financial assistance agreement preparation a Bond Counsel or an attorney experienced in Wisconsin municipal debt issuance is required to prepare the bond documents and the bond transcript for the loan. Evidence of qualifications, experience and liability insurance coverage may be required by the CWFP to demonstrate the acceptability of the counsel.

An applicant shall sign the financial assistance agreement within 8 months after the date the department determines in writing the application is acceptable. Within a 12-month period a municipality may not submit more than one application for a CWF project.