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Contact information
For general information on DNR grant & loan programs, contact:
CFA Bureau staff
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Environmental Loans (EL) Project closeout

Each Environmental Improvement Fund (EIF) loan recipient is required to complete the project closeout process and/or the amendment requirements in order to receive final disbursement of its EIF loan.

Hint: We close out projects, so "project closeout." We close loans, so "loan closing."

When the municipality expends ninety–five percent (95%) of its EIF Financial Assistance Agreement amount, DNR will send a closeout letter and necessary forms specifying the appropriate action to start the project closeout process. The project closeout must be completed before final payment can be made.

Project closeout process

For project closeout, the municipality must:

  1. Receive a final inspection from the Region. The municipality should contact the Regional Area Engineer when the project is ready for final inspection. The project punch list items must be completed. The project must comply with plans and specifications, WPDES permit limits, and plan of operation.

  2. Obtain DNR approval of all change orders and amendments [PDF].

  3. The municipality must certify to the department its acceptance of the project from the contractor(s). The engineer and an authorized representative of the municipality must sign the Project Acceptance Certification (Form 8700-280 [PDF]).

  4. Document final utilization of disadvantaged business enterprises (DBEs). An authorized representative of the municipality must sign the Contract Utilization of Disadvantaged Business Enterprises (Form 8700-257 [PDF]) or Exhibit E of the Financial Assistance Agreement (FAA).

  5. The municipality must complete the Wage Rate Compliance Certification (Exhibit G of the FAA) that will be sent with the final closeout letter. (see Complying with Davis-Bacon Requirements [PDF])

  6. If a municipality is receiving a loan from the Clean Water Fund Program (CWFP), it must submit an Operation and Maintenance (O&M) Manual Certification Checklist to its CWFP project manager for review. The engineer and an authorized representative of the municipality must sign the appropriate certification checklist:
  7. Verify the wire transfer instructions for final disbursement.

Final disbursement

Upon receipt of the above information, DNR will contact the Regional Area Engineer for project sign-off, which completes the project closeout process. When the department determines the project closeout requirements are satisfied and final costs are reconciled between the municipality and the EIF, the Department of Administration (DOA) can wire final disbursement.

DOA generates a final repayment schedule and may request an exchange of municipal obligations (bond swap).

Contact information
Direct questions about project closeouts and disbursements to:
Kim Leizinger
Disbursement & project closeout specialist
EL section, Bureau of CFA
608-264-8844
or
Greg Farmer
Disbursement & project closeout specialist
EL section, Bureau of CFA
608-266-5889

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Last revised: Thursday June 29 2017